Events Officer

The University Of Edinburgh Edinburgh - Central Area, Midlothian, United Kingdom

Grade UE04: £25,433 - £28,081 per annum, pro-rata as part-time 

(This pro-rates to £20,346.40 with progression up to £22,464.80 per annum, based on 28 hours per week)

University Secretary’s Group/Student Experience Services/Institute for Academic Development

Part-time: 28 hours per week (0.8 FTE)

Open-ended: permanent

 

 

The Opportunity:

The Institute for Academic Development (IAD) are looking for a suitably experienced and motivated individual to join our small events operations sub-team, within our wider Operations and Projects team. The post holder will provide general support for the planning and delivery of running in-person and online training courses or events, collating management information, distributing publicity materials, and supporting routine operational admin tasks. 

On a day-to-day basis, the post-holder’s example tasks may include: gathering and checking workshop details from tutors and teaching staff; setting up workshops and events for booking on various in-house systems; updating the event planning admin records; all aspects of pre- and post-workshop administration; moderating online workshops; marking event attendances and collating event feedback; answering or escalating email queries from workshop attendees and tutors; updating monthly newsletters and similar promotional materials; some general office responsibilities such as receiving parcels, greeting visitors, and answering telephone enquiries.

This role requires strong personal organisational skills, excellent attention to detail, good time-keeping, and the ability to learn, understand and follow a range of standardised operational administrative procedures. We will provide on-the-job training and written guidelines for our in-house systems and operational ways of working. 

The Institute for Academic Development is located in Edinburgh’s beautiful Old Town. We are a medium-sized support service department of 45–50 staff based in a modern University complex, just off Holyrood Road. We are just a 5-10 minute walk from the central Waverley train station and Princes Street area, thus have excellent bus and train link access.

We are open to hybrid working (on a non-contractual basis) that combines a mix of remote and regular on-campus working. We will require that this specific post holder works on campus in the office a minimum of 2 days a week, these two days will likely be Mondays and Tuesdays. The 28 hours could be split over 4 or 5 days. The start time of the working day would not be later than 9am. 

Informal enquiries about the roles may be made to Sam Canning [email protected]  Please note, the University is closed between 24th December and 2nd January inclusive and there will be no responses to applicant enquiries during that time. 

 

Your skills and attributes for success: 

  • Vocational qualifications (N/SVQ 2/3, ONC or equivalent) and/or relevant work experience.   
  • Experience of event management .
  • Experience of using, and learning, online tools and systems.
  • Experience of working as part of a team and the ability to be flexible and embrace change.
  • Excellent written, verbal and IT skills.
  • Good organisational and administrative skills.
  • Accuracy and attention to detail.

 

Click to view a copy of the full job description (opens new browser tab) to see the full list of essential and desirable criteria for the role.

 

As a valued member of our team you can expect:

  • A competitive salary of: £20,346.40 with progression up to £22,464.80 for this 0.8FTE part-time role (this is the pro rata amount, based on full time equivalent Grade UE04 salary starting at £25,433, with progression up to £28,081).
  • An exciting, positive, creative, challenging and rewarding place to work. 
  • To be part of a diverse and vibrant international community.
  • Comprehensive Staff Benefits, such as a generous holiday entitlement, a defined benefits pension scheme, staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on our staff benefits page (opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits 
  • The IAD actively supports its staff to engage in continuing professional development. The University of Edinburgh offers a wide range of free training opportunities for University staff, including digital skills, management skills, and many more. 

 

Important information about applying 

As part of your application please upload an up-to-date CV as well as a cover letter or supporting statement outlining your suitability and motivation for the role. 

Non-University of Edinburgh employees (i.e. external applicants) – please refer to the online guidance on the University jobs website: How to complete your job application

Current University of Edinburgh employees (i.e. internal applicants) interested in applying for this role - you must apply as an internal applicant through the People and Money Current Jobs tile. Please refer to the How to Apply – UoE Employee system user guide

After the closing date, updates on your application will be sent via HR system-generated notification emails. Please double check the junk mail and clutter folders on your email client, in case notifications are routed there. 

 

Key dates to note

The closing date for applications is 6th January 2025.

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone. 

We anticipate we will hold the interviews in-person on 21st January 2025.  

 

Championing equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality. 

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab).

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.  



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For more information please click the link below.
Post Date : 2025-01-03 23:59:00 End Date : 2025-01-07 06:59:00 Location : 1 Morgan Lane Professional, Administration and Operational Part time Standard

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